Business writing encompasses written communication used in professional settings, including emails, memos, and reports. It should be professional, conversational, and in plain language.
Clarity and directness are essential. Get to the point quickly, keep sentences short, and make paragraphs brief. Use simple language, be Accurate, Concise, and Clear.
Use shorter sentences, and use as few words as possible. E.g. "Due to the fact that" → "because"
Include visual elements
Include "Call to action" which is instructions that encourage a response from readers.
Focus on one point per paragraph
Write for your audience
Proofread, edit, revise.
After your first draft, review and clarify sentences, simplify word choices, and organize the structure.
Use a proofreader or AI tools to check for grammar issues(proofread).
Revise to ensure clarity of your message, its flow, and quality of content. If possible revise after passage of enough time that you have fresh view of it.
Read your writing out loud, or use TTS to check how it sounds and if its content flow is right.
Business writing should be professional, but it doesn't need to be formal.
Avoid too-casual language.
Avoid clichés, they are overused, stale, trite, and often annoying
Avoid Jargons, Technobabble, and Legalese
Use active voice instead of passive voice
Write in plain language:
Clear purpose.
Clear questions and answers.
Omit irrelevant detail.
Have a positive and conversational tone.
Make sure that the text is clear to read.
Write with proper and formal grammar.
Eliminate vague words and expressions
Use transitional words to connect ideas.
Avoid degree words, such as "very", "quite", "really"
Avoid camouflaged verbs. they often end in: -ion, -tion, -ing, -ment, -ant, -ent, -ence, and -ency. E.g. "in consideration of" → "consider", or "make an application" → "apply".