Business writing

Business writing should be professional, conversational, and in plain language.

  • Use simple language, be Accurate, Concise, and Clear.
  • Use shorter sentences, and use as few words as possible. E.g. "Due to the fact that" → "because"
  • Include visual elements
  • Focus on one point per paragraph
  • Write for your audience
  • Proofread, edit, revise.
    • Use a proofreader or AI tools to check for grammar issues(proofread).
    • Revise to ensure clarity of your message, its flow, and quality of content. If possible revise after passage of enough time that you have fresh view of it.
    • Read your writing out loud, or use TTS to check how it sounds and if its content flow is right.
  • Business writing should be professional, but it doesn't need to be formal.
  • Avoid too-casual language.
  • Avoid clichés, they are overused, stale, trite, and often annoying
  • Avoid Jargons, Technobabble, and Legalese
  • Use active voice instead of passive voice
  • Write in plain language:
    • Clear purpose.
    • Clear questions and answers.
    • Omit irrelevant detail.
    • Have a positive and conversational tone.
    • Make sure that the text is clear to read.
    • Write with proper and formal grammar.
    • Eliminate vague words and expressions
    • Use transitional words to connect ideas.
    • Avoid degree words, such as "very", "quite", "really"
    • Avoid camouflaged verbs. they often end in: -ion, -tion, -ing, -ment, -ant, -ent, -ence, and -ency. E.g. "in consideration of" → "consider", or "make an application" → "apply".